HP 3000 Manuals HP 3000 Manuals
Choosing Values for the System Configuration
Some of the main parameters used in HP Desk configuration are listed
here, together with explanatory notes to help you decide on their
suitability for your system. Full details of every parameter, its
permitted value range, and the screen at which it can be specified are
described in Chapter 12 .
Making the Directory Useful
The Country Name, Location Name, Sublocation Name, and Additional User
Information parameters are all optional, but the use of explicit names
here can assist a user who makes a search of the Directory. This
information is displayed to the user either on request after typing a
question mark while typing the Distribution List of a message, or
automatically after typing a name that is not unique into a Distribution
List.
For example, a user might be searching for an address in Switzerland for
which you have the country code defined as SWITZ. In the list of
countries, the user will identify the required country from the entry:
16 GER
17 SWITZ Switzerland
18 YUGO
more easily than from the country code alone. Names can clarify the
location and sublocation codes in the same way. It can be helpful if the
sublocation name incorporates the name of the computer on which the
sublocation resides. The three fields of additional user information can
be used for a telephone number, building name, zip code, job title, and
so on, as you wish.
Choosing User Names
User names can have two valid formats, which are:
firstname secondname lastname for example: JOHN H SMITH
lastname, firstname secondname for example: SMITH, JOHN H
In the second format, the comma following the lastname is required and
may not be used for any other purpose. Either a blank or period (.) can
be used to delimit the first and second names. Hyphenated names and
apostrophes are also accepted. Only characters from the USASCII
character set can be used in a user name.
The last name is required. The first and second names are optional, but
an HP Desk user name must uniquely identify the user from all other users
with the same address. So if there are two users with the same last
name, a first name must be given to differentiate between them; and if
there are two users with the same first and last names, a second name
must be given them to differentiate between those users. Note that lower
case letters do not differentiate between two names.
Additionally, since HP Desk allows users to supply just the shortest form
of a user name that uniquely identifies the user, if you already have a
John Smith configured you cannot configure a J Smith because HP Desk
treats that as an abbreviation of John Smith.
The following are examples of configuring users on a single mailnode:
* If there is only one Smith on the mailnode, you can configure just
`Smith'.
* If there are two or more Smiths, you must configure an initial or
full first name, such as `J Smith' or `R Smith'
* If there are two or more J Smiths, you must configure full first
names such as `John Smith' and `Jill Smith'
* If there are two or more John Smiths, you must supply a second
name or initial, such as `John H Smith'
Multi-part lastnames, like Van Gogh or de la Rue, must be hyphenated or
concatenated in order to qualify as a single name. So Van-gogh, vangogh,
de-la-rue, and delarue are all acceptable versions of the examples
quoted.
If this system is to have a gateway to a foreign system, you can leave
the user to supply an explicit foreign address when typing the message,
configure foreign address aliases (see Chapter 11 ), or configure an
explicit foreign address for the user at this point. If you are
configuring an explicit foreign address, it should be added in
parentheses (), after the HP Desk user name.
Passwords
HP Desk users must type in their password to log on to their account.
The password is encoded in the configuration and can never be accessed
again.
If a user forgets their password, then a new one has to be set by the
Administrator. See Chapter 7 for more information.
This password has to meet the compositional requirements if these are set
in the Configurator.
General Delivery
This is always listed as a user on a local sublocation and, in an HP Desk
network, on the location node of an NRC.
Any message that has a valid location and sublocation, but does not have
a user name recognized by HP Desk, is delivered to General Delivery at
the specified sublocation.
In a network, if a message traveling hierarchically to a location arrives
on an NRC for that location, a copy of the message will be attached to
each node queue for which a user address has been resolved. If the
addresses of one or more users cannot be resolved, the message will be
copied to General Delivery for that location or, if a default sublocation
is configured, to General Delivery on that mailnode.
The user General Delivery cannot be deleted from a local node or a node
resolving hierarchically addressed location because it is required for
lost mail. General Delivery is automatically created and deleted at the
same time as the node itself. This is not the case for a remote node
where General Delivery can, of course, be deleted since lost mail for
that mailnode cannot exist on this computer. No General Delivery is
created for a hierarchically addressed location that is not node
resolved.
Setting Disk Usage Limits
If you want to control the amount of disk space used by HP Desk, you can
set limits on the size of users' Work Areas and Filing Cabinets. You can
set one limit to apply to all users, and/or set individual limits for
individual users who have special requirements.
Whenever a user reaches their limit, they are given a warning message,
and prevented from performing any actions that would take them nearer
their limit, such as creating a new item in the Work Area or copying a
message into the Filing Cabinet. To continue, they can either delete
items themselves or you can increase their limit.
Most users' Filing Cabinets are substantially larger than their Work
Areas. Typically, however, the sizes of both the Work Area and Filing
Cabinet vary widely from user to user. This variation is simply caused
by different people using HP Desk in different ways. If you want to set
disk space limits, either system-wide or individually, check back over
your Maintenance Reports for a period of time to see how much space is
typically being used on your system.
RestrictingAccess Rights
By default, a user is configured with access to all the facilities of HP
Desk, except the abilities to autofile messages and access MPE. You may
choose to restrict a user's capabilities further, for example, to make HP
Desk simpler for new users or to help keep the size of the databases
within the amount of disk space you have available. There is no limit on
the minimum access rights you can configure for a user, so consider the
effect of any restrictions carefully.
NewWave Mail or AdvanceMail users must be configured with at least Read,
Delete, Create, Mail, and CopyWA capabilities. These users, being
inexperienced with HP Desk, may find the range of facilities confusing.
So it may be worth restricting their access rights to the minimum--at
least initially. For instance, they could move a document from their In
Tray to their Filing Cabinet, thinking they were filing the document on
their personal computer! If they subsequently delete the message from
their In Tray, they may not be able to find the file without help.
Specifying theUser Interface
You can configure a user with any different function key file or user
profile file which you may have created. If you want to change either of
these files system-wide, the best method is to edit the standard file to
your requirements, rather than create a new file and specify it for each
user individually. (Be sure to make a backup copy of the standard file
under a different name first, in case you need to restore it at any time
later.)
Capability Groups
Capability groups are a powerful security feature, enabling you to target
the functionality of HP Desk at precisely those users who need it.
Membership of only one capability group is defined by default - all users
are automatically a member of the Everyone group. This enables you to
install items, such as forms and abbreviations, for all users
system-wide.
Before establishing any capability groups of your own, and assigning
users membership of them, consider very carefully:
* The needs and requirements of users. Consult with them to check
your assumptions.
* The implications for your system of restricting access for some
users. Be sure to study the explanation of capability groups in
Chapter 7 .
Maximum Item Sizes
You can define the maximum size of basic item that can be copied into HP
Desk from an MPE file or received from a remote computer. This parameter
does not apply to basic items created within HP Desk on the local system.
A basic item is one that cannot be opened with the OPEN command; examples
are Distribution Lists, text, and HP Word documents.
The default value of 20Kbytes allows a user to create an item
approximately ten screens long. Note that an HP Draw file is always at
least 20Kbytes in size, so if you expect to have these in your HP Desk
system you must increase this value.
The maximum size of composite item that can be transported by HP Desk is
8Mbytes although the limit can also be reduced in the Configurator. A
composite item is one that can be opened; examples are messages,
packages, and folders.
NOTE It is possible for users to create composite items that are too
large to be transported.
The maximum size of a basic item is 32767Kbytes. 256Kbytes equal
about 1000 sectors.
Choosing the Amount of System Reporting
You may want to cut down on the amount of information that is reported to
the system console so that it is easier for operators to spot real
problems. You can choose whether or not to have informational and
warning messages appearing on the system console. You may also want to
prevent informational messages appearing on printed output for the same
reason.
Normally, every time the Supervisor is shut down, a listing appears on
the printer for any of these processes you have been running on your
system:
* The Mailroom (MAILROOM).
* The Transport Manager (TMANAGER) and Transport Router (TROUTER).
* The HP File/Library Request Controller (LIBRARY).
* The AdvanceMail and NewWave Mail Host Monitor (PCMAIL).
* EFT/FSC Trucks (EFT, FSCARPA, FSCAREF).
* Garbage Collector (SHREDDER).
You can choose to defer the output from the processes running under the
Supervisor and this prevents these listings from being printed.
The System Reporting screen allows you to specify whether these reports
are printed.
Using the Configurator
To configure an HP Desk system, you must use the Configurator
(Mailconfig). Described below is an introduction to the tasks that you
will be performing in the Configurator. Using the Configurator is
described in detail in Chapter 12 .
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| |
| How to configure an HP Desk system: |
| |
| 1. Run the Configurator by typing MAILCONFIG . If your capability |
| does not take you directly to the Configuration Main Menu, go |
| there by pressing Config HP Desk. |
| |
| 2. To configure the Directory, go to the Directory Menu and |
| complete each appropriate information screen in the order |
| described below. |
| |
| 3. At the Country Information screen, configure a country for the |
| local system, pressing Add to record its details in the |
| database. When you've done this, return to the Directory |
| Menu. |
| |
| 4. At the Location Information screen, configure every location in|
| turn, pressing Add to record the details. When you've |
| configured all locations, return to the Directory Menu. |
| |
| 5. At the Sublocation Information screen, for each location in |
| turn, configure a sublocation. When you've configured all the |
| sublocations, return to the Directory Menu. |
| |
| 6. At the User Information screens, for each sublocation in turn, |
| type the details of each user you want to configure on that |
| sublocation. |
| |
| When all necessary sublocations' users have been configured, |
| you've completed configuration of the Directory. Return |
| to the Configuration Main Menu, through the Directory |
| Menu. |
| |
| 7. To configure the local system, go to the System Menu and |
| complete each appropriate information screen as described |
| below. |
| |
| 8. At the Local Control Data screen, supply data specific to your |
| local computer. Then press Modify and return to the System |
| Menu. |
| |
| 9. If you want to set up any capability groups, go to the |
| Capability Groups Information screen and name them there. |
| |
| 10. If your system is part of a network, configure details of the |
| rest of the network, as explained in the next chapter. |
| Otherwise configuration of this system is complete. You |
| may want to list the configuration and then print the |
| lists before returning through the menus to exit the |
| Configurator. |
| |
| 11. Start up and then test HP Desk, as described below. |
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