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How to Use the Screens Here we discuss how the menus and screens of the Administrator Utility are related to one another and how to move about among them. Menus and Screens The Administrator Utility is made up of three kinds of screens: * Menus, from which you choose what to do next * Data entry screens, at which you type in data * Display screens, where you can examine information The Administrator Utility tasks are accomplished at data entry and display screens. In general, stepping through a sequence of menus takes you to the data entry or display screens. In some cases, additional data entry or display screens automatically appear when needed. In other cases, you can display additional screens by choosing a function key. Many screens can also be reached directly, without stepping through menus, as discussed below. The Administrator Utility Screen Map shows all the screens. Keep a copy of this Screen Map handy to help you visualize how the screens are related. Menu Path The menus and screens are organized hierarchically in a tree structure that represents levels of operation. This structure is apparent in the Screen Map and in Figure 2-1.Figure 2-1. Menu Path Diagram Successful passage through the Entry screen (level 0) brings you to the Main Menu (level 1). From the Main Menu, you can descend another level (level 2) to change your environment configuration or to perform operations using the Configuration screens, the Synchronization screens, the System Status screens, or the Report screens. * From the Configuration Main Menu, you can descend yet another level (level 3) to reach six different menus (for defining remote systems, data sources, access groups, users, tables, and security). The Menu Path Diagram represents the path through level 3. From these menus, you can descend one more level (level 4) to screens that allow you to add, change, delete, or examine various entries in the data dictionary. For some configuration functions, level 4 incorporates sub-levels of menus or screens. The Screen Map includes all screens through level 4, including all sub-levels. * From the System Status Main Menu, you can choose one of several operations to perform on the current status of Access Server. * From the Report Main screen, you can generate reports on Access Server configuration and system status. * From the Synchronization Main screen, you can choose one of several ways to check that the table definitions in the data dictionary match the current characteristics of the table sources. * From the Environment Configuration menu, you can choose to control password visibility, configure maximum table size, configure the maximum number of active users, and configure an editor for adding and changing view tables. Menu Path Icons Chapters 3 through 10 describe each Administrator Utility task in detail. These chapters also include menu path icons:Figure 2-2. Menu Path Icon For each task, a menu path icon in the margin shows you where the menu or screen being discussed fits in the hierarchy. Use the icons to remind yourself how to: * Get to the menu or screen using the menu path * Get back to a particular higher-level menu along that branch * Return to the next higher-level menu in order to go directly to another screen How to Go to Any Screen How to Go to Any Screen. There are two ways to navigate through the screens: stepping through the menu path, or going directly to a screen by typing its name in a Go to screen field. Using the Menu Path. When you are first learning the product, use function labels to go up or down one level at a time. In general, the lower-numbered function keys (f1,f2, and so on) take you down one level, while f8 always takes you up one level. Going Directly to a Screen. When you become more familiar with the screens and how they relate to one another, use the Go to screen field to jump directly to a particular screen. In general, you can go directly to all menus and to the first level of data entry or display screens for each task. A Go to screen field appears in the lower right corner of every menu: Go to screen Type the screen name into the Go to screen field on any menu and press Enter. The screen name is a short version of the screen title. It appears in the upper right corner of screens you can reach this way. For a complete list of screen names, type ? in any Go to screen field and press Enter; the List Screen Names screen appears. You can also look at the Screen Map in which each screen's short name appears in parentheses within each box. In Chapters 2 through 10, each screen's short name appears in parentheses following its screen title, to remind you how to go to the screen directly. Some screens cannot be reached directly from a menu: * Some tasks include additional fields or new screens that appear automatically only in response to the information you enter in a previous screen. * Other tasks include more fields or other screens that you can reach by request from a particular screen. For example, for screens that list information spanning more than one page, you can use the Page field and Go To Page f6 to avoid having to move sequentially through the pages. If you are the primary DBA, all menus and screens are accessible to you. If you are a secondary DBA, accessibility is limited to those menus and screens used with data sources and tables that you control and with configuring access groups and users.. Function Label Definitions Function Label Definitions. Many of the function labels available at the Administrator Utility menus and screens perform the same function wherever they appear in the utility. These function labels are defined here. Function labels not listed below are unique to a particular task. On-Screen Help. The f7 function label is reserved for on-screen help. Help f7 Gives you a brief explanation of the choices or possibilities available at the screen from which you requested help. Where there is more information than will fit on one screen display, function labels allow you to display next or previous help. Leaving a Menu or Screen. The f8 function label is reserved for leaving any menu or screen. Depending on your level in the screen hierarchy, this label is worded in one of the following ways: Done f8 Returns you from a task level screen to the next higher- level screen or menu. Exit Help f8 Returns you to the screen from which you first requested help. Cancel Change f8 Returns you to a previous group of fields without performing the function named; for example, Change or Add. ADMIN Main f8 Returns you to the Main Menu from any level 2 menu, such as the Configuration Main Menu or the Report Main screen. Next and Previous. Where there is more information than fits on one screen display, function labels f3 and f2 allow you to display the next or previous group of information or fields. Depending on what screen you are at, the function label will refer to the next or previous Help, Page, Fields, Dataset, and so on. For example: Next Page f3 Displays the next page in a multi-page listing. Previous Page f2 Displays the previous page in a multi-page listing. At screens that use a "page" format, as in the example above, you can also use f6 to go directly to a particular page, rather than stepping through all pages in sequence. Go To Page f6 Displays the page you specify. Printing. At screens where data dictionary definitions can be examined, you can print a copy of the information by using f1. Print f1 Prints a complete copy of the particular definition (including information that may appear on pages not currently displayed) to the file ADMLIST. The file ADMLIST prints to the default or other specified printer. (For information on how to change the default printer, see "Redirecting Printed Output," under "Ground Rules," later in this chapter.) When You Need Help When you need help with a menu or screen, there are two places you can go: * On-line help is available from most screens, including all data entry and display screens, by selecting Help f7. * This manual provides detailed reference material for each menu and screen in the utility. So if you need more information than what you find on a help screen, turn to the explanations in Chapters 3 through 10. When you need clarification of an error message, look it up in the Information Access Server: Error Messages manual. Messages are listed in numeric order. (Look for the number on-screen to the right of the message.) If you look in all these places but need further help, contact your System Manager, who may need to call your Hewlett-Packard support representative. (For information-gathering instructions, see "How to Get Help" in "About This Manual," just before Chapter 1.) How to Exit You can leave the Administrator Utility in several ways: * Go to any menu and type E or EXIT (uppercase or lowercase) in the Go to screen field. If you are at a data entry or display screen, choose Done f8 one or more times to find your way back to the first available menu. * Go to the Main Menu and choose Exit ADMIN f8. * At the Entry screen, choose Exit ADMIN f8.
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