Returned Deposit
Form Letters
Last updated:
February 15, 1999
Summit Spectrum 28.13
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Report highlights
Not all of the checks deposited by members are paid as
expected. Some of these deposits are returned. The
impact on the member's account is twofold. First, their
accounts must be debited for the amount of the deposit.
Second, their accounts will be debited for any
discretionary fee imposed by the credit union. (e.g. a
fee charged to recover the fee paid to the returning
institution.)
If deposit items are returned against a member's account,
one of three letters may be sent to the member:
- The first is sent to a member whose account is in
good standing after the charges have been posted to
the account. The letter and the returned item are
mailed to the member.
- The second letter is sent to a member whose
account balance is now negative.
- The last letter is sent to a member whose account
balance is positive, but whose account is now below par.
In the latter two examples, the original item would be
retained until the accounts have been placed in good
standing.
This report uses QueryCalc to write the letters. All
three letters are prepared at the same time. The macro
reads the data from the worksheet and only prints the
"correct" letter to send to the member. The
credit union logo and an authorized signature have been
scanned to reduce processing time.
Note: AICS will scan signatures provided by you for
a very modest fee - $50 at this writing. Logos can also
be also be created for an average charge of $500.
A template is provided to allow user input of relevant
information. The same information could be provided by
using QCPrompt.
Files included
- RetnDepW - QueryCalc worksheet
- RetnDepM - QueryCalc macro
- TRetDep1 - template which runs the macro
- Readme.txt - a text file of instructions
Databases accessed
- MEMBRS - Spectrum Image Database
Special Requirements
PostScript printer. In order to print the report
to the PostScript form provided, you must have a PostScript
printer. If you do not have a PostScript printer, you will
need to edit the layout page(s).
Logos. In order to use logos and signatures, you must
contact AICS and have them added to your system.
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